London Environmental Educators’ Forum (LEEF) is a registered charity (no. 1168740).

We are committed to ensuring any personal data will be handled in line with new General Data Protection Regulation ("GDPR"). See Resources & further information for GDPR legislation.
This website privacy policy, updated on 21st  May 2018, sets out how we obtain, process and store personal data that you have provided to us.
The following will be explained:
  • What personal information LEEF collects.
  • How LEEF uses this information.
  • How LEEF stores personal information and for how long.
  •  What personal information LEEF shares.
  • LEEF’s marketing and communication policy.
  • LEEF’s legal basis for processing information.
  • Your rights to personal information you provide.
  • How staff and volunteer personal information is protected.
  • Updates and reviews.
For the purpose of GDPR, data processing is carried out at LEEF, Prince Consort Lodge, Kennington Park, SE11 4AS. If you have any questions about this policy, please contact [email protected]
 
Your personal data – what is it? 
Personal Data is data that relates to a living individual who can be identified from that data. We might be able to identify you from the data itself or by linking that data to other information we have access to. GDPR tells us how we must process your Personal Data.
 
How do we process your Personal Data? 
We comply with our obligations under GDPR in the following ways:
  • by keeping Personal Data up to date;
  • by storing and destroying it securely;
  • by not collecting or retaining unnecessary or excessive amounts of data;
  • by protecting Personal Data from loss, misuse, unauthorised access and disclosure; and
  • by ensuring that appropriate technical measures are in place to protect Personal Data.
 
What personal information LEEF collects
  • We only process and store personal information that has been given with written or internet consent.
  • Personal information is collected when you fill out a form on our website, over the phone, by post or in person for example at an event.
  • The information we generally collect includes your full name, email address, organisation name, and sometimes home or office address and telephone numbers.
  • When you sign up for an individual or freelance membership and/or are supporting LEEF financially we will collect your bank details and sometimes home address.
  • If you sign up for our regular email bulletins we only ask for name, email address and organisation name.
  • We offer the option to include a phone number, however this is optional. We only contact you by phone if you have requested so or you cannot be reached via email.

How LEEF uses this information
The information you provide to LEEF will be used to keep in touch with you and/or process your request. Examples of ways we use your information:
  • Process membership payments, donations or Gift aid.
  • Send marketing emails, updates on projects, campaigns and fundraising appeals.
  • Invites to attend events and gatherings.
  • To notify you of any changes, may that be policy, membership or general.

How LEEF stores personal information
  • Personal information is only accessible to LEEF staff and trusted volunteers that have signed a confidentiality agreement. We also store information via our membership database provider, Paysubsonline.
  • LEEF holds personal information for as long as you have an active relationship with us.
  • If you choose to cease an active relationship with us we will keep only basic details to comply with your request and ensure you are no longer contacted by us.
  • We will keep a record of donations and membership payments for up to seven years for financial purposes.
  • To see our privacy procedure or to find out more information on how long we store data get in touch via email: [email protected].

What personal information LEEF shares.
  • LEEF will not, under any circumstance, sell or share your personal data with a third party for marketing purposes.
  • We will only share data with third party companies who provide services for LEEF. This will only be specific and necessary data that is needed to provide a specific service, including membership renewals, delivering post, processing card payments, running training events, and sending emails.

See Resources & further information for other companies we work with and their privacy policies.

LEEF’s marketing and communication policy.
  • LEEF will contact you for marketing and communications purposes with the information you have given freely and with consent.
  • See Resources and further information to see the policy of third-party marketing and communication organisations we use.
  • See Your rights to personal information you provide to see how to opt-out or change communication preferences. Your rights to personal information you provide.
  • If you wish to update the information we hold or how we communicate with you please contact us
    • Email us: [email protected]
    • Write to us: LEEF, c/o Trees for Cities, Prince Consort Lodge, Kennington Park Road, SE11 4AS
    • Call us on 020 7820 4422 / 07848 882757 (Wed-Fri)
  • You are able to opt-out of marketing emails/newsletters by clicking the unsubscribe link at the end of any LEEF marketing email.
  • You can update your details by clicking the update link at the end of any marketing email from LEEF.

LEEF’s legal basis for processing information.
  • Although in many cases we will seek consent to process your personal data, in some instances we may process your information without consent when we are legally allowed to do so. This will only be where it is in our legitimate interests to do so and where we are confident that such processing is not likely to prejudice your legitimate interests or rights and freedoms.
  • Where we are processing your personal data on the basis of consent that you have given us, you are entitled to withdraw that consent at any time such that we can no longer rely on it as a basis for continuing to process your personal information.
 
Your rights to personal information you provide.
Unless we have an exemption under GDPR, you have the following rights with respect to your Personal Data: -
  • The right to request a copy of the Personal Data which we hold about you, without any charge.
  • The right to request that we correct any Personal Data found to be inaccurate or out of date.
  • The right to request that your Personal Data is erased where it is no longer necessary for us to keep it.
  • The right to withdraw your consent to the processing we carry out at any time.
  • The right to request that we provide you with your Personal Data and, where possible, to send that data directly to another data controller. 
  • The right, where there is a dispute in relation to the accuracy or processing of your Personal Data, to ask us to restrict further processing.
  • The right to object to the processing of Personal Data.
  • The right to lodge a complaint with the Information Commissioners Office and to seek legal recourse.
 
How staff and volunteer information is protected
  • All staff and volunteers must adhere to LEEF’s privacy procedures, necessary documents are made available to staff and volunteers.
  • Personal information of paid staff is kept for seven years for finance purposes.
  • Staff and volunteer personal information is held as long as they have an active relationship with LEEF.
  • If in the event the active relationship is ceased we will hold personal information for three years for the purpose of providing references to staff or volunteers for future employment opportunities.


Updates and reviews
  • The latest version is published on this page and complies with new  General Data Protection Regulation ("GDPR").
  • In the event of any changes to the law, the privacy policy will be updated. Supporters and members will be informed of any changes that affect their personal data and all necessary changes will be made to protect personal information and comply with the law.
  • LEEF’s privacy policy will be reviewed every two years.

Cookies Policy
  • Cookies are small text files that are downloaded to your browser when you visit a webpage. Every time you go back to that website, your browser will send the cookie file back to the website's server.
  • Cookies allow us to see how many people use the website and what pages they visit. This helps us to improve our site.
  • This can also allow us to customise our site according to your individual interests.
  • You can set your browser to not accept cookies however this can limit your ability to use certain part of our site
  • For more information on cookies see Resources & further information.


 Resources & further information.