FREELANCE CONFERENCE CoORDINATOR

Freelance Conference Co-ordinator: LEEF Conference at the Natural History Museum
Duration of contract: July-October 2019

Context
To celebrate its 30-year anniversary, The London Environmental Educators Forum (LEEF) are holding a celebratory conference about Urban Environmental Education (UEE) at the Natural History Museum on 7 October 2019. We are bringing together environmental educators from across the UK to explore and examine latest issues, research, trends and practice in UEE.
 
We are looking for an experienced freelancer to manage the last phase of the conference development. The ideal candidate will have experience of developing and running conferences and events and an interest in environmental education, sustainability and/or a background in public engagement with science.
 
The LEEF Coordinator has already mapped out a conference plan with support from a small subcommittee from the board LEEF trustees. A list of speakers and workshops has been agreed. Some speakers have been informally approached. The venue is booked, including the spaces required for the break-out workshops. We now need an experienced freelancer to take on the coordination of the final phase of the conference.
 
Key activities:
Finalising and booking speakers and workshop facilitators
Scheduling workshops 
Setting up and managing tickets on Eventbrite
Creating guest lists and conference materials
Ordering physical marketing material with new LEEF branding
Liaising with NHM caterers and conference staff to book all catering
Communicating and marketing the event via the LEEF newsletter, Facebook and Twitter
account and wider environmental education media and social media channels.
Managing the conference budget
Regularly meeting with Anna (face-to-face or online) who will sign-off the budget and support curation of thematic content.
On-the-day event management


Deliverables
Eventbrite ticketing set-up and managed
Speakers and workshop leaders booked
Conference agenda with workshop schedule created
Participant list created and updated
Conference materials (handouts) created
Marketing materials ordered and delivered (pop-up banners and flags)
Catering booked and room bookings checked
Regular marketing communications completed – via Facebook, twitter and email
Joining instructions sent out the week prior to the event
Event delivered on-the-day
 
This contract represents around 18 days of work, equivalent of approximately 1.5 days per week with a total fee of £3600 to be invoiced on completion of the conference. 
 
For an informal chat about the role you can contact Anna Portch on 07800 895 947
Please send your CV and brief statement about your eligibility for the role to: trustee@leef.london.
 
Deadline for applications: 25 July
Successful candidates notified: 29 July
Kick off-meeting with Anna Portch w/c 29 July